Author Instructions for preparing Virtual Oral Presentations
INSTRUCTIONS FOR PRE-RECORDED PRESENTATION
As previously announced this year IFSO-EC 2020 Conference will be held in a live online setting to accommodate the current restrictions related to the COVID-19 epidemic. The conference will be held in a fully pre-recorded format as a live stream with a live chat and live discussions for registrants, as well as other additional online opportunities for getting engaged. Details regarding the exact time and place of the live stream will be announced soon and we kindly ask you for patience as we put everything into place. In the meantime, please pay close attention to instructions regarding the recording of your presentation below.
To give all presenters and viewers of the Conference 2020 the best possible experience under these new circumstances, we kindly ask all speakers to pre-record their presentations to comply with the technical specifications outlined below.
Pre-recording your Presentation and useful Softwares
The easiest way to create the video for upload when using Power Point is to create a voice over PowerPoint.
You may simply record yourself narrating your PowerPoint. You may incorporate a video or animation. All receivable academic formats are allowed as long as you respect the allocated time. You can use the software or application of your choice to prerecord your presentation. Please find some suggestions and guidelines by clicking on the following link:
- More information can be found at: Powerpoint or HERE
- Convert the voice over PowerPoint to MP4. More information can be found HERE
As an alternative there are several video conferencing tools available to easily record a presentation. In this method, you can show your face through the web cam if you would like and display your slides as you talk. You can use any meeting software as long as you get a good quality recording, and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:
- WebEx: Video Conferencing – Record a Cisco Webex Meeting
- Skype: Skype for Business: Recording a Meeting
- Google Meet: Record a video meeting – Meet Help
- Zoom: Local Recording – Zoom Help Center; Zoom
- GoToMeeting: How to Record a GoToMeeting Session and How to Convert and Open the GoToMeeting Recordings
- Microsoft Teams: Record a meeting in Teams – Office Support
Audio/Video File Requirements
- All final files must be in MP4 Format
- There is no file size limitation, however, a bit rate of <1Mbps is recommended to ensure optimum playback experience for the users. To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate. If the bit rate is too high, please lower the quality to “Internet Quality” to create the MP4.
- Maximum video time is according to your schedule.
Tips for recording
- Use an area as quiet as possible
- Avoid areas that have echo. Rooms should be fairly small. Sound damping with carpeting, curtains, furniture helps
- Use a good headset with its microphone close to the mouth, BUT away from the direct airstream of the mouth to reduce “pops”. Avoid using the default built-in microphones of the computer
- Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Adjust if needed
- When entering Power Point’s presentation mode, we recommend using the laser pointer (in full screen mode: right mouse click --> pointer options --> laser pointer)
- Remember dress code, business casual is preferred. Prefer white walls in the surroundings, light your face and do not position your camera against windows.
How and where to submit my Presentation
To submit your recording, upload your video file in MP4 format your photo and short bio) to a cloud storage service such as Google Drive, WeTransfer, DropBox, CoreMail or a similar service and send the download link to the Conference Manager at email@example.com.